HR Administrator

HR Administrator

Location: Sedgefield

Reporting to: Head of HR

Overview

The HR Administrator will be responsible for providing a comprehensive administrative support to the HR department, assisting with all day-to-day HR related tasks to include maintaining accurate employee records, preparing HR reports and documentation, and ensuring queries are dealt with in a timely, professional manner.

Summary of responsibilities:

• Supporting the HR team with day-to-day administration tasks
• Upload/ updating HR documentation onto HRIS in a timely and accurate manner
• Maintain accurate employee records and ensure compliance with data protection regulations.
• Supporting with recruitment activity & on-boarding checks as required
• Responding to and resolving queries
• Preparing and issuing HR documents
• Safeguard employee data through compliance with GDPR
• Review and process all New Starter information, ensuring forms are completed correctly and liaise with Payroll to provide required information
• Manage the probationary period process
• Conduct monthly reviews of absences to analyse patterns / trends
• Update the HRIS with company information as and when required
• Monitor the HR / Careers inbox
• Update Sage People with any employment changes
• Co-ordinate social events
• General administration duties to include scanning / photocopying documents, creating and issuing letters, producing HR reports, filing and taking minutes of meetings where required
• First point of contact for all HR queries within the department and telephone calls
• Assist with the coordination of recruitment activities including job postings, resume screening, and interview scheduling
• Create & issue letters of offer and contracts of employment for new employees
• Liaise with IT with regards to set up & requirements for new employees;
• Process references for all new employees
• Issue acknowledgement of resignation letters
• Liaise with IT with regards to exit & returning of IT equipment
• Organise training events
• Liaison with third party suppliers re insurance, benefits administration
• Compiling pay review letters
• Any other reasonable ad hoc duties

Skills, attributes and experience

• Excellent organisation skills.
• Comprehensive working knowledge of Microsoft packages including Word, Excel and PowerPoint
• Attention to detail.
• Good administrative skills.
• Experience of working in an HR department/similar admin role
• Professional and courteous
• Ability to work effectively in a fast-paced environment & to prioritise workload
• Personable, professional and friendly; you will be an ambassador of the HR service to within the company